Mindful Kids Miami Job Opening  

Programs Administrative Assistant

Reporting To: Executive/Managing Director

Job Summary:           

Mindful Kids Miami, a non-profit organization, is seeking a Programs Administrative Assistant to manage the office, provide workflow management for all programs and support programs/event management.  We are looking for an individual who is interested in mindfulness and is efficient, detail oriented, and comfortable being a member of a team.  The ideal candidate for this job is kind, resourceful, highly organized, a good problem solver, has flexibility with their schedule, including some weeknights and weekends.  Assuring a steady completion of workload in a timely manner is key to success in this position.

Duties:

  1. Manage program workflow from initial scheduling, filing venue documentation, preparing program folders, fielding participants questions, fee collections as needed, providing administrative support during programs, interfacing with school personnel to provide attendance information, CEU processing, and updating statistical databases.
  2. Assist in training and managing program volunteer assistants, and office volunteers
  3. Manage and monitor workshops/events as directed by management and see through completion, including updating statistical databases.
  4. Generate memos, emails, and reports when appropriate
  5. Assume responsibility for maintenance of office equipment, including computers and copy machine.
  6. Order and maintain marketing/program materials as instructed.
  7. Maintain office supplies, as needed.
  8. Respond to questions and request for information.
  9. Answer incoming calls and emails from info@mindfulkidsmiami.org

Skills:

  1. Superior organization skills and dedication to completing projects in a timely manner.
  2. Proficiency in MS Office with expertise in Excel, Word and PowerPoint
  3. Ability to analyze and revise operating practices to improve efficiency
  4. Detail oriented and comfortable working in a fast-paced office and schools environment
  5. Exceptional communication skills
  6. Bachelor degree preferred

To apply, please send cover letter and resume with subject line: Programs Administrative Assistant position to info@mindfulkidsmiami.org